If you have a large number of meeting rooms, you face two challenges: How to
use them efficiently and how actually to benefit from all meetings. The Evoko
Liso has already been a pioneer in the field with its stylish touch-screens that
clarify the booking status right outside each meeting room. Our new software
goes the whole way. Thanks to astatistical function, you can see and analyse
your gathered booking statistics and optimise the use of company resources –
both on a personnel level and in terms of facilities. You gain access to a new
kind of decision-making support – Meeting Intelligence – which allows you to
improve your entire meeting culture.
Remote Management – Complete Overviewand Major Time
Using Evoko EVO, the system administrator can even monitor
the status of all touch-screens directly from his computer. Similarly, the
software is upgradable and the various functions are activated remotely, which
saves lots of time. Evoko Room Manager EVO features everything that made the
first version so popular – from the quick installation to the intuitive
touch-interface. Below, you will find out more about how it works and about the
Red for occupied, green for vacant
unoccupied meeting rooms and hassleabout bookings are often the consequence of
unclear procedures or difficult technology. The Evoko Liso is a solution
that makes the booking status of a meeting room clear for everyone, right at the
door of the room.
The Evoko Liso consists of touch-sensitivescreens outside
the meeting rooms. It is possible to see ata distance whether the meeting room
is free or occupied,from the green or red background illumination (LED) of the
screen. The screen displays who has booked the meeting, and how long it will be.
It can even detect that a booked room is not being used – and automatically
flag the room as free to be booked.
No new software or extra server
The system communicates
directly with Microsoft Exchange, Office 365 or Google Apps for Business, and
thus installation and use are simple and secure. The installation is as simple
as adding a new user to the company network. No extra server and no new software
for the users means there will be no infringement of IT security.
If you know how to use your calendar, the rest is
You book meetings the same way you always have, using for
example Outlook, Google Calendar, or a web app. Since no new software is
required and thanks to the intuitive touch screens, no training is required to
Book a spontaneous meeting directly on the screenBookings for
today can be made directly on the touch-sensitive screen, using one of the clear
and logical symbols,and selecting the time interval required. Bookings made in
Evoko Liso, via a computer or smartphone/tablet are automatically
Bookings that are not confirmed are flagged as free, and can be
bookedSimply book the next free slot by touching “Book
instantmeeting”. Or touch “Extend meeting” to extend a meetingin progress.
Select “Find free room” if the next slot has been booked, and the
touch-sensitive screen will suggest alternative rooms. There will never again be
a booked room standing empty and costing the company money, simply because
someone forgot to cancel a booking. Touch “Confirm” (this function can be
activated during installation) when the meeting starts. If the meeting is not
confirmed, the screen returns to green and the room becomes available for
booking. Further – a reporting function is available directly on the screen with
which you can report a faulty projector, for example. Nothing is left to chance
– maximum use of rooms and hassle-free booking benefit not only the company and
its employees, but also the IT department.